How We Can Help

Financial Aid

Federal and state financial aid is available to help students pay for college.

The FAFSA is the first step.

Complete a Free Application for Federal Student Aid (FAFSA). List Tyler Junior College as the school you plan to attend (Title IV School Code 003648). If you do not have one, you will need to request your FSA ID several days before completing the FAFSA. Dependent student's parents will also need an FSA ID.

1. You (the student) will receive a FAFSA Submission Summary (FSS) in approximately one to three days. The TJC Financial Aid Office should then get your FAFSA within three to five days and will send you an email with instructions on how to complete the TJC financial aid process in Apache Access. Aid is posted to Apache Access once the process, as per the instructions in the email, is complete and only then can it be used as payment on your student account.  Some students and dependent students' parents may be required to submit TJC eForms or copies of personal documents such as their federal income tax return and/or W2(s) for the FAFSA year.
2. You must monitor your financial aid status by regularly checking your financial aid dashboard in Apache Access and your TJC email.
3. Transfer Students: Students who have attended other schools will be required to furnish an official transcript from the previous college, trade or technical school to the Admissions Office. You must also add TJC's Title IV school code listed above to your FAFSA if you have not already included it. The date that this FAFSA is processed is considered your FAFSA application date for TJC.

Deadline

Financial aid, for students who complete financial aid student requirements (posted when the FAFSA is received) by June 1, will be available for the Fall semester. Students who complete them after June 1 will be processed as soon as possible and may not have financial aid posted by the time payments are due. The Spring semester deadline to complete student requirements for new financial aid applicants is December 1. Financial aid cannot be awarded until all student requirements are submitted and a review of the FAFSA and submitted requirements has been completed by the Financial Aid Office.

Financial Aid Offered

TJC participates in the following federal programs:

• Federal Pell Grant
• Supplemental Educational Opportunity Grant (SEOG)
• College Work-Study (FWS) (not offered in summer terms)
• Federal Direct Loan Program

TJC participates in the following state programs:

• Texas Public Educational Grant (TPEG)
• Texas Educational Opportunity Grant (TEOG)
• Texas Work-Study

Financial Aid Details

Students may apply for financial aid before being admitted to TJC. However, access to the financial aid dashboard in Apache Access and the awarding of aid is contingent upon acceptance for admission. Funding not used to pay tuition and fees, books, or room and board charges will be refunded to the student. Financial aid refunds generally begin 45 days after classes begin and are generally processed on a weekly basis. Students are responsible for monitoring the home tab of the Financial Aid Dashboard in Apache Access to know when their refund has been processed.

Course Load Requirements-For eligibility in Federal Programs (Pell Grant, SEOG, College Work-Study and Direct Loans), students must maintain enrollment in a degree or certificate program and at the appropriate enrollment level (see program specific details below). Students who attend TJC only in the summer session may not be eligible for financial aid.

Students may receive financial aid from only one institution per semester per federal regulations. For more details on financial aid and the aid programs, please read the Financial Aid Handbook.

Grants

Federal Pell Grant

The Pell Grant program is a federally funded program designed to provide eligible students with a "foundation" of financial aid to assist with the costs of attending college. To be considered for a Pell Grant, a student must be an undergraduate, not have received a bachelor's degree, and complete a Free Application for Federal Student Aid (FAFSA) annually, have received a high school diploma recognized by the student's home state or a GED, and be deemed eligible by the Department of Education, based on their income. A student must be making satisfactory academic progress toward his/her educational goal. Pell Grant is awarded at full-time, but pays based on a percentage of full-time (12 hours) enrollment, which is called enrollment intensity. For example, the Pell Grant payment percentage for 7 hours of enrollment would be determined by dividing 7 by 12 and multiplying by 100, which would equal 58%. Courses used in the credit hours to determine financial aid funding MUST be required for the degree plan of the declared major.

Federal Supplemental Educational Opportunity Grant (FSEOG)

The FSEOG program provides assistance for eligible undergraduate students who show exceptional financial need, are making satisfactory academic progress toward their educational goal and are enrolled in at least six credit hours. Courses used in the credit hours to determine financial aid funding MUST be required for the degree plan of the declared major. Priority is given to students with the lowest SAI. Funding is limited.

Texas Public Educational Grant (TPEG)

The TPEG program is a state financial aid program to assist students enrolled at state supported colleges. This grant is available to students enrolled in at least 6 credit hours. Students must meet satisfactory academic progress requirements. Funding is limited. Certain FAFSA SAI requirements must be met. TPEG students enrolled in less than 6 hours are not eligible for the award, 6-11 hours will be funded at 50% of the award, and 12 or more hours are eligible for the full award.

Texas Educational Opportunity Grant (TEOG)

The TEOG grant program provides assistance for eligible undergraduate students who meet all of the eligibility requirements. Students must meet satisfactory academic progress requirements and be enrolled in at least 6 hours. Funding is limited. Certain FAFSA SAI (set by the state) requirements must be met.

Loans

Federal Direct Loans

Federal Direct Student Loans from the Department of Education will be offered to students as part of their financial aid. Students must accept the award in order to receive the loan funding for the year. Visit www.studentaid.gov for current interest rates.

Repayment on Federal Direct Student Loans begins six months after the student is no longer enrolled on at least a half-time basis. There is a $50 minimum monthly repayment and a maximum ten-year repayment period for these loans.

In accordance with federal guidelines, all students must complete entrance loan counseling and a master promissory note prior to disbursement of the funds. Additionally, students are also required to complete exit loan counseling prior to graduating or exiting the institution. Both entrance and exit counseling can be completed online at www.studentaid.gov.

Federal Direct loans are available to students enrolled in at least 6 credit hours. Courses used in the credit hours to determine financial aid funding MUST be required for the degree plan of the declared major.

Federal Direct PLUS Loans for Parents of Students

Parents of a dependent undergraduate student may borrow funds under this loan program on behalf of the student. Parents can borrow up to the cost of education minus other financial aid the student receives. Parents must have a good credit history to qualify. Visit www.studentaid.gov for current interest rates. Payments begin within sixty (60) days from the date of full disbursement, with a $50 minimum payment per month. Parents must submit a Parent PLUS Application completed at www.studentaid.gov.

Tuition Payment Agreement

(subject to availability)

TJC has established a Tuition Payment Agreement (TPA) program to meet emergency needs of students who qualify for financial aid but have not received their financial aid. Students must have completed all financial aid student requirements and complete the agreement form. The form will be posted as an unsatisfied student requirement on the financial aid dashboard in Apache Access for all eligible students.

TPAs are not available until mid- July for the Fall semester and early-December for the Spring semester. Tuition Payment Agreements are not offered for the summer terms. Failure to get a Tuition Payment Agreement on or before the tuition and fee due date will result in your complete schedule being dropped for non-payment.

Tuition and fees for students with an approved Tuition Payment Agreement are due and payable in full on or before the established due date listed on the agreement. Any type of credit from financial aid, scholarships or other sources applied to the account prior to the due date will be used toward payment of tuition and fees. Students are responsible for paying any tuition, fees, room, or board by the appropriate due dates.

Once the Tuition Payment Agreement has been granted and applied to the account, the student is responsible for full payment of the tuition and fee balance unless a complete withdrawal form is completed and processed by the Registrar's Office prior to the first official day of class. Any withdrawal on or after the first official class day will result in a balance that must be paid by the student.

Please note that unpaid accounts will:

1. Prohibit any future registration at TJC,
2. May cause academic transcripts to be withheld from release,
3. May result in a fee of $30 being added to your debt, and
4. Possibly be turned over to an agency for collection.

Satisfactory Academic Progress Requirement

Students who receive financial aid are required to meet satisfactory academic progress as defined by Tyler Junior College. For a detailed description of the requirements see the Financial Aid Handbook.

Employment

College Work-Study (CWS)

The College Work-Study program provides part-time employment for students with financial need who want to earn part of their educational expenses while they are going to school. Total earnings are determined by financial need and time available to work. Students can apply online for a work-study position by going to www.tjc.edu/jobs and clicking on STUDENT JOBS. A list of campus programs that typically hire students is available in the Human Resources office and at www.tjc.edu/jobs. Students must be 18 years of age or older; have a high school diploma or GED certificate; be enrolled at least half-time and maintain satisfactory academic progress. Funding is provided by federal and state sources. There is a limited number of off-campus positions available in cooperation with non-profit organizations.

Student Employment

Part-time employment for students is available on campus. An applicant for student employment must be age 18 or older, have a high school diploma or GED, be a currently-enrolled student of the College, maintain a ½ load student status (6 hours per fall and spring semester; 3 hours per summer session).

A list of campus programs that typically hire students is available in the Human Resources office. Apply online at www.tjc.edu/jobs

Off-Campus Employment

For those seeking off-campus employment, please contact the Apache Next Steps Center for assistance with Handshake, the TJC job board platform, an online database of part-time, full-time, and internship opportunities in the Tyler community and surrounding area. 

Assistive and Rehabilitation Program

The Department of Assistive and Rehabilitative Services (DARS) offers assistance for tuition and fees to students who are vocationally handicapped as a result of a physically or mentally disabling condition. This assistance is generally limited to students not receiving other types of aid. For information, contact:

Texas Workforce Commission - Vocational Rehabilitation
3800 Paluxy, Suite 325
Tyler, TX 75703
Telephone: 903-534-2070

Bureau of Indian Affairs

The Bureau of Indian Affairs offers educational benefits to American Indian students. Interested students should contact the regional Bureau of Indian Affairs Office regarding eligibility:

Bureau of Indian Affairs
P.O. Box 368
Anadarko, OK 73005
Telephone: 405-247-6673

Tuition Exemption Program

In addition to the scholarships, grants, loans and employment opportunities previously described, the State of Texas offers a number of exemptions from tuition and fee charges, as well as tuition waiver opportunities. Eligible Exemptions and Waivers are as follows:

Tuition Exemptions

1. Exemption of certain veterans, dependents, etc. of the Armed Forces of the United States from payment of tuition.
2. Exemption of highest-ranking graduate of accredited high schools from payment of tuition for two semesters.
3. Exemption of deaf or blind students from payment of tuition and fees.
4. Exemption of children of disabled Firemen, children of disabled Peace Officers, children of disabled employees of the Texas Department of Corrections and children of disabled Game Wardens from payment of tuition and fees.
5. Exemption of tuition and lab fees for Firemen enrolled in Fire Science courses and Peace Officers enrolled in Criminal Justice courses. (Letter required from employer each semester enrolled. Courses must be in the fire protection/criminal justice program respectively to qualify.)
6. Exemption of tuition and fees for children in foster or other residential care.
7. Exemption from payment of tuition only, up to $500, for Clinical Preceptors and their children. An application must be submitted each semester this exemption is used.

Additional information on available tuition exemptions may be found on the Texas Higher Education Coordinating Board's website: Types of Financial Aid - Exemptions.

Tuition exemptions may not be used to pay prior enrollment charges. Effective Fall 2014, Senate Bill 1210 (83rd Texas Legislative Regular Session) adds a grade-point average requirement for persons to receive continuation awards through exemption programs. The Bill also establishes a limit to the total number of hours, cumulative, that a student may take and continue to receive awards through these exemption programs.

Tuition Waivers

1. Application of resident rather than non-resident tuition to military personnel and dependents.
2. Application of resident rather than non-resident tuition to teachers and professors of Texas state institutions of higher education, their spouse and children.
3. Application of resident rather than non-resident tuition to a teaching or research assistant, provided student is employed at least one-half time in a position which relates to his/her degree.
4. Application of resident rather than non-resident tuition to a non-resident holding a Competitive Academic Scholarship of at least $1,000 for the academic year or summer for which he/she is enrolled.
5. (54.062) Payment of lowered tuition rate due to concurrent enrollment in more than one public institution of higher education in Texas. Student must register at TJC first in less than three semester hours.
6. Application of resident rather than non-resident tuition for a Mexican national attending a General Academic Teaching institution who shows financial need.
7. Application of resident rather than non-resident tuition for a Mexican national attending a public institution of higher education in Texas as part of the state's student exchange program.
8. Application of resident rather than non-resident tuition for an individual or a member of his family located in Texas as an employee of a business or organization that became established in this state as a part of the program of state economic development and diversification.
9. Application of resident rather than non-resident tuition for an individual who is a non-resident alien, who otherwise meets residency requirements, who is living in the United States or on a visa which the U.S. Department of Justice has determined will allow the holder to establish a domicile in the United States. (As of the printing of this publication, only individuals having visa classifications of A-1, A-2, G-1, G-3, G-4 and K and those classified by the Immigration and Naturalization Service as Refugees and Asylees are eligible.)
10. Competitive Academic Scholarship Recipients: Certain students receiving competitive academic scholarships may be exempted from paying non-resident tuition rates. (See Rules and Regulations Residence Status published by the Texas Higher Education Coordinating Board.)

Additional information on available tuition waivers is available from the Texas Higher Education Coordinating Board's website: Types of Financial Aid - Waivers.

All of the exemption and waivers described are subject to change by the legislature of the State of Texas.

$1,000 Tuition Rebate

The Tuition Rebate Program provides a financial incentive for students to complete their baccalaureate degree with as few extraneous courses as possible. Under Texas Law, Senate Bill 1907 (75th Texas Legislative Regular Session), qualified students can receive up to a $1,000 tuition rebate upon graduation. To qualify, the student must be a Texas resident, complete all of their coursework in Texas public institutions of higher education, and must have paid resident tuition at all times. The qualified student must have attempted no more than three hours over the minimum number of semester hours required to complete a baccalaureate degree, which must be completed under the institutional Catalog from which the student is eligible to graduate.

Veterans and Military Benefits

TJC is approved for Veteran's education and training. Consult TJC's Veterans and Military Services Office located in the Rogers Student Center for information and assistance. The veteran or eligible dependent student may review requirements for eligibility and apply for Veterans/Military Benefits online by visiting the TJC Veterans/Military benefits page at www.tjc.edu/veterans. TJC does not prohibit attendance or impose penalties while waiting on VA payments.

Hazlewood Act Exemption

The Hazlewood Act provides qualified Veterans, spouses, and their children with an education benefit of up to 150 hours of tuition and fee exemptions at state supported colleges or universities. For more information, see https://www.tvc.texas.gov/education/hazlewood-act/. The veteran or eligible dependent student may review requirements for eligibility and apply for Veterans/Military benefits by visiting the TJC Veterans/Military benefits page at www.tjc.edu/veterans.

Eligibility:

A Veteran must:

1. At the time of entry into active duty in the U.S. Armed Forces,
   1. Have designated Texas as Home of Record,
   2. Or entered the service in Texas,
   3. Or was a Texas resident;
2. Have received an honorable discharge or separation or a general discharge under honorable conditions as indicated on the Veteran's Certificate of Release or Discharge from Active Duty (DD Form 214);
3. Served at least 181 days of active-duty service (excluding training);
4. Currently reside in Texas;
5. Have no federal Veteran's education benefits, or have no federal Veteran's education benefits dedicated to the payment of tuition and fees only (such as Chapter 33 or 31) for term or semester enrolled that do not exceed the value of Hazlewood benefits;
6. Not be in default on a student loan made or guaranteed by the State of Texas;
7. Enroll in classes for which the college receives tax support (i.e., a course that does not depend solely on student tuition and fees to cover its cost), unless the college's governing board has ruled to let Veterans receive the benefit while taking non-funded courses; and
8. Meet the GPA requirement of the institution's satisfactory academic progress policy in a degree or certificate program as determined by the institution's financial aid policy and, as an undergraduate student, not be considered to have attempted an excessive amount of credit hours.

For more information, contact the Veterans/Military Benefits Office located in the Rogers Student Center, phone: (903) 510-3750, text: (903) 300-5644, or email veterans@tjc.edu.

TSI Exemptions

1. A student who is serving on active duty as a member of the armed forces of the United States, the Texas National Guard, or as a member of a reserve component of the armed forces of the United States, and has been serving for at least three years preceding enrollment.
2. A student who on or after August 1, 1990, was honorably discharged, retired, or released from active duty as a member of the armed forces of the United States, or the Texas National Guard, or service as a member of a reserve component of the armed forces of the United States.

*Military-exempt students who wish to use their educational benefits for developmental coursework must take the TSI Assessment, even though they are otherwise exempt. Federal chapter benefits can only be applied to on-campus developmental courses.

Scholarships

Scholarships may be funded through various annual gifts or endowments established through the Tyler Junior College Foundation. For information concerning the establishment of new scholarships, please contact the Tyler Junior College Foundation at www.tjc.edu/foundation.

Annual and endowed scholarships are available to those who qualify. The amount and number of these awards will vary each year depending on funding levels. Generally, to receive consideration for scholarships, applicants must be planning to enroll in a minimum of 12 semester credit hours each semester (Fall and Spring) or be accepted into a health professions program.

Scholarships are not available during the summer or winter sessions. Some scholarships are need-based and require completion of the Free Application for Federal Student Aid (FAFSA). In all instances where the student's need is met with federal or state funds, any scholarships awarded may be adjusted to meet federal/state audit guidelines.

Submitting the TJC scholarship application will allow students to be considered for most scholarships offered by the College. Exceptions include Fine and Performing Arts Scholarships and Athletic Scholarships. Based on the information provided in the scholarship application, the student will be considered for every scholarship for which he or she qualifies.

Go online to www.tjc.edu/scholarships for additional information regarding eligibility or to submit an application. The priority deadline is April 1st for the following academic year.

Presidential Honors Scholarship

These scholarships are awarded to incoming freshmen whose applications demonstrate academic excellence, leadership, extracurricular or community involvement and who meet at least ONE of the two following criteria:

1. Rank in the top ten percent of their high school class at the completion of their junior year;
2. Demonstrate college readiness as defined through the Texas Success Initiative;
3. Achieve at least a 3.5 unweighted high school GPA AND meet one of the following ACT or SAT test scores:
   1. ACT - Composite score of 26 or higher with a minimum of 19 on both the English and Mathematics sub-tests.
   2. SAT - Minimum score of 650 in evidenced-based reading and writing and minimum score of 620 in math.

The Presidential Honors Scholarship will cover the full cost of tuition and fees for two years (Fall and Spring). This award does include books or course content charges related to courses. Student must enroll full-time and participate in the TJC Presidential Honors Program. (http://www.tjc.edu/honors) An additional financial stipend may be awarded to students who choose to live on campus in the Presidential Honors Living and Learning Community.

Students who graduate from one of TJC's service area high schools and meet the first criteria listed above are guaranteed the Presidential Honors Scholarship upon successful completion of acceptance requirements. All other applicants will be awarded based on a competitive review process through the general scholarship application.

Dean's Scholarship

These competitive scholarships are awarded through the general scholarship application to incoming traditional freshmen whose applications demonstrate academic excellence, leadership, extracurricular or community involvement and who have taken either the SAT or ACT. The selection committee will consider test scores but no minimum is required. Awards are for $1,000 per year for two years and require full-time enrollment.

General Scholarship

These scholarships are awarded to incoming traditional freshmen and continuing students and are based on a variety of attributes including academic merit, leadership, need, choice of study, and other factors. Award amounts vary and require full-time enrollment (12 hours) or enrollment in a health professions program. Generally, these scholarships are awarded one academic year at a time and require a new application each year.

Rusk TJC Citizens Promise Scholarship

In 2014, a partnership between Citizens 1st Bank, the James I. Perkins Family Foundation and TJC established the Rusk TJC Citizens Promise.

The Rusk TJC Citizens Promise is available exclusively to qualifying Rusk High School graduates who enroll at TJC within three years of graduation. Rusk TJC Citizens Promise Scholars may receive up to $8,000 for two years to be used toward tuition, fees, books and housing.

Students must meet the following basic requirements:

1. Graduate from Rusk High School and reside in the school district of Rusk, Texas;
2. Attend Rusk High School for grades 11 and 12;
3. Rank in the top one-half of graduating high school class, with a 2.5 minimum GPA (ranking based on junior year);
4. Complete the Free Application for Federal Student Aid (FAFSA) by March of senior year;
5. Attended consecutively once enrolled at TJC.

TJC Promise Program

The TJC Promise is a student success program with a scholarship component. It gives students at 18 participating high schools the opportunity to ensure up to two years of their tuition and fees will be covered at the College if they complete the program's attendance, community service and GPA requirements. Tuition is covered through a combination of TJC Foundation Scholarships, TJC Promise funds and state and federal grants. For more information, visit www.tjc.edu/promise or email Promise@tjc.edu.

Fine and Performing Arts Scholarship

Also known as performance grants, these scholarships are awarded to members of certain performing groups. Current groups include Apache Band, Apache Belles and Guards, Apache Cheerleaders, Music, Student Senate, speech, theatre, dance, and visual art. Award amounts vary and will pay toward the student's tuition and fees. Full-time enrollment (12 hours) is required. These scholarships are not awarded through the TJC scholarship application. Each area has its own award process which may require separate application and tryouts. For more information, contact your specific area of interest.

Athletic Scholarship

Also known as performance grants, these scholarships are awarded by the TJC athletic program according to Region XIV Athletic Conference and NJCAA guidelines. Award amounts vary and full-time enrollment (12 hours) is required. Currently TJC offers scholarships in baseball, football, men's and women's basketball, men's and women's tennis, men's and women's soccer, men's and women's golf, women's volleyball, women's softball and athletic training. These scholarships are not awarded through the TJC scholarship application. Each area has its own award process which may require separate application and tryouts. For more information, contact Apache Athletics.

Legacy Scholarship

The Legacy Scholarship Program establishes endowment-based funding for performance grants to ensure that TJC's outstanding extracurricular programs continue to be a vital part of the student experience. Select students are named as a Legacy Scholar through the respective area from which they are receiving a performance grant. The student does not receive additional scholarship funding but is a Legacy Scholar representative.

Residential Life and Housing

TJC is a great place to start your college career and residence halls are an ideal place to broaden your life experiences. Residents from all backgrounds, cultures, and lifestyles are welcomed and have the unique opportunity to interact with a large, diverse group of people while being in the heart of on-campus activities.

Residing on campus is a privilege and truly a living and learning experience for the students, with outside-classroom activities that range from hall gatherings to community service projects to events that assist students in being academically successful. To get answers to housing questions, go online to www.tjc.edu/housing or send an email to housing@tjc.edu.

About the Halls

Located on Baxter Avenue across from the White Administrative Services Center, the Residential Life and Housing Office is the hub for on-campus living at TJC. Housing is available during Fall, Spring, May Term and both Summer Sessions. An Area Coordinator, Resident Director or Senior Resident Assistant manages each Hall. On each floor of a Hall is a student Resident Assistant whose mission is to provide guidance to the residents and assist with programming that fosters a sense of Hall community.

The newest Hall, Crossroads, opened Fall 2015. With this addition, there are eight halls on campus housing over 1,200 resident students. A brief description of each Hall, amenities and current pricing are available at www.tjc.edu/housing. Room and Board charges are applied to the residents account each semester.

Meal Plan Options

Every resident is required to purchase a mandatory meal plan. In addition to the Apache Junction cafeteria in the Rogers Student Center, food is available in the Chick-Fil-A in Crossroads Hall, Rising Roll in the Pirtle Technology Building, and Common Grounds in the Vaughn Library. Meal plans vary in price and offer differing options in terms of whether or not there is unlimited access to Apache Junction during its hours of operation as well as the amount of Apache Bux which come with each, and meal exchanges at retail locations.  Details about these plans, including the rates for each one, may be found on the Residential Life and Housing or Dining Services web pages.

Housing Application Process

All students planning to reside on-campus should check the housing web pages as well as department e-mails for details on priority and general housing application and placement dates. Students are encouraged to submit their application early for best availability as space is limited. Current residential students wishing to return for the following academic year will have the opportunity to re-contract beginning in or around February of their current contract period and will do so without an additional application fee or background check as long as they maintain continuous on-campus residency not including the summer terms.

Students wanting to live on campus must first complete the TJC Admission application and receive an Apache student identification number, known as an A number. Completing the TJC Admissions application does not guarantee you a room on campus.

Follow the instructions on the housing section of the TJC website to access the housing application information and the housing portal. Only applicants who complete all the steps in the housing application process will be assigned. Placement is based on the date the housing application process is approved.

A one-time, non-refundable $130 application processing fee must be paid as part of the housing application process. The fee must be paid online as an application step. Once this fee is paid and processed through the Shopping Cart receipt screen, the Background Check step of the application will provide a link to open in a new window that prompts the student to complete an electronic background check form. After the student completes the electronic form, it will take approximately three to five business days to process. The student also needs to make sure they finalize the housing application to the end and click the Submit button, to make sure their application does not remain in draft. When these three steps are completed and the background check results are received as approved, the applicant is ready to be placed.

Housing Payment and Room Assignment

Housing charges are applied prior to the start of each semester. Payment or payment arrangements for the current semester's room and meal plan must be made through Business Services before a student can move into the residence hall. Students using Financial Aid should start the process very early and check regularly for additional  information needed through Apache Access by checking their traffic lights once their FAFSA has been released to and processed by the TJC Financial Aid Office. No estimates of Financial Aid awards will be accepted.

Housing Contract

Each student living on campus must sign a contract before they move into the hall. This contract will become available in the TJC Housing Portal once they receive a room assignment. Residents are on a yearly Fall through Spring contract if they start in the Fall semester. If Fall semester residents don't return for the Spring semester, they will be charged a $600.00 break-contract fee. Students beginning in the Spring term are only entered into a one-semester contract.  The Summer terms are contracted through a completely separate contract.

Academic Requirements to Live on Campus

Resident students must be enrolled in 12 semester hours each semester to reside on campus. Failure to maintain a 12-semester-hour class load each semester may result in the student being required to vacate the residence hall. If for any reason a student does not require 12 credit hours for graduation or a certification program with specialized degree works, housing eligibility will be reviewed on a case-by-case basis. Students must remain in good academic standing with TJC to be eligible to remain in the residence halls.

Residence Hall Closings

In accordance with the campus schedule, TJC Residence Halls are closed during Thanksgiving, Winter, and Spring Break. During this time, on-campus residents will need to find alternative housing. If a student is unable to find alternative housing, they may meet with the Residential Life & Housing staff to determine if they are eligible to pay to stay during these breaks. If a resident is part of a TJC-sponsored group or team and is required to remain on campus for practice or competition, they must complete the Break housing application by the written deadline and be verified by the coach or director to remain on-campus during these periods.

Campus Clinic

The Campus Clinic is located on the second floor of the Rogers Nursing and Health Sciences Building and is staffed each school term Monday, Wednesday, and Friday, 8 a.m. - 12 noon and 1 p.m. - 5 p.m., by a nurse, a physician's assistant, and/or a family nurse practitioner. Walk in to the office or make an appointment by calling 903-510-3862.

The Clinic offers a full complement of health services to all enrolled students. Included each academic year is an annual flu shot for students. Allied Health students have access to free vaccinations, as required by their specific program, through the Clinic.

On-demand video visits (at no cost to TJC students; just show your student ID) are a convenient way to quickly see a provider. Monday-Friday, 7:00 am - 7:00 pm; Saturday, 9:00 am - 4:00 pm; Sunday, Noon - 5:00 pm.  Click this link (https://uthealtheasttexas.com/videovisits) to start an on-demand video visit; then click the "Start a Video Visit Now" button.

Bacterial Meningitis

Bacterial Meningitis is a serious, potentially deadly disease that can progress extremely fast. It is an inflammation of the membranes that surround the brain and spinal cord. The bacteria that causes meningitis can also infect the blood.

This disease strikes about 3,000 Americans each year, including 100-125 on college campuses, leading to 5-15 deaths among college students every year. There is a treatment, but those who survive may develop severe health problems or disabilities. Symptoms include high fever, stiff neck, severe headache, nausea, rash or purple patches on skin, confusion and sleepiness, vomiting, lethargy, light sensitivity and seizures. There may be a rash of tiny, red-purple spots caused by bleeding under the skin. These can occur anywhere on the body. The more symptoms appear, the higher the risk; so, when these symptoms appear, seek immediate medical attention. Diagnosis is made by a medical provider and is usually based on a combination of clinical symptoms and laboratory results from spinal fluid and blood tests. Early diagnosis and treatment can greatly improve the likelihood of recovery.

The disease is transmitted when people exchange saliva (such as by kissing, or by sharing drinking containers, utensils, cigarettes, toothbrushes, etc.) or come in contact with respiratory or throat secretions. Exposure to saliva by sharing cigarettes, water bottles, eating utensils, food, kissing, etc. will increase your risk of getting Bacterial Meningitis. Also, living in close conditions (such as sharing a room/suite in a dorm or group home) will increase one's risk of contracting Bacterial Meningitis. It is recommended that all incoming freshmen get the vaccine before entering college. If the patient has no health insurance, the vaccine is available through the Health Department.

To find out more information, contact:

• Your own health care provider
• The Campus Clinic at 903-510-3862
• Your local or regional Texas Department of Health Office. For Smith, Henderson, Van Zandt, Wood, and Rains Counties, contact:
  North East Texas Public Health District (NETPHD)
  903-510-5604 or
  P.O. Box 2039
  Tyler, TX 75710-2039
• Websites: http://www.cdc.gov/meningococcal or www.acha.org

TJC Apache Recreation Center

The TJC Apache Recreation Center features a new 18-hole, par 56 disc golf course, a covered basketball court, a weight and exercise center, an outdoor ping pong table, corn hole, and pickleball courts.

The Apache Recreation Center is located at 1914 E. Devine Street, at the northeast corner of TJC's Central Campus, and is just a few steps away from the Murphy Tennis Court and Ornelas Residential hall. For more information, call (903) 510-2555. Please note that TJC IDS are required at the Apache Recreation Center.

Intramural and Recreational Sports

Intramural Sports is an essential program on campus, providing students the opportunity to participate in a variety of team sports (Flag Football, Volleyball, Basketball, Soccer, etc.) and individual and dual participation competitions (Table Tennis, Pickleball, etc.).

The mission of Recreational Sports is to provide students with a variety of extracurricular activities that help students engage in a vibrant campus life while also providing non-classroom educational opportunities. Through recreational involvement, Recreational Sports provides a safe and contemporary environment for social interaction while improving sportsmanship and fostering leadership development. For more about Intramural Sports, visit www.tjc.edu/intramural and www.imleagues.com/tjc.

Center for Student Life and Involvement (CSLI)

The Center for Student Life and Involvement enriches the college experience of TJC's diverse student population by creating social connections through activities, service opportunities and leadership development. We encourage student engagement inside and outside of the classroom, while integrating an enthusiastic culture of spirit and tradition.

The CSLI is located on the second floor of Rogers Student Center. For more information about the Center for Student Life and Involvement, go to the TJC website at www.tjc.edu/campuslife or visit OrgSync.tjc.edu.

Student Senate

As one of the oldest organizations in TJC history, the Student Senate is the student government body of TJC. The purpose of the Senate is to promote active student government, engage and educate student leaders as well as organizations to assist in their development and membership. Also, the Senate strives to promote better relationships among the student body, promote good citizenship and provide an avenue by which student needs and desires are transmitted to the administration, as well as provide an educational and wholesome experience for students.

Senate serves as the umbrella organization over all on-campus student organizations. The Student Senate Executive Board is composed of three (3) Student Senate Executive Officers; three (3) Sophomore Class Officers and three (3) Freshman Class Officers.

The Senate meets each Tuesday during the Fall semester at 4:00 p.m. and bi-monthly in the Spring Semester. Special meetings are called by the Executive President of the Student Senate when necessary. In general, the Senate sets all policies governing student body activities.

See Student Senate online at www.tjc.edu/campuslife/StudentSenate.

Apache Cheer

The TJC Cheer program performs at sporting events on- and off-campus. Apache cheer also represents TJC at many college and community events throughout the year. Tryouts are held at the end of the Spring semester. More information about Apache Cheer can be found at www.tjc.edu/cheerleading.

Apache Game Zone

The Game Zone is located on the 2nd floor of the Rogers Student Center and is open five days per week: Monday - Thursday, 9 a.m. - 7 p.m. and Friday, 9 a.m. - 5 p.m. Table Tennis, Pool, arcade games and the latest video games for Xbox, PlayStation and Wii are offered for general game play. Throughout the academic year, the Game Zone will offer various tournaments in which students can compete. Students must present their current/valid TJC ID in order to be admitted.

Clubs and Organizations

Other Student Life activities include clubs and organizations which are intended to represent the interests of all TJC students. These groups include academic, athletic/recreational, campus involvement, honorary, religious, service, special interest, departmental and more. Students can visit the Center for Student Life and Involvement or log onto their OrgSync account for more information about each organization, or how to be more involved or to create a new organization.

Co-Curricular Transcript (CCT)

The Co-Curricular Transcript is a comprehensive record of extracurricular activities in which a student participated at TJC, such as leadership experiences, community service and campus involvement. CCT is a supplement to a student's academic transcript. CCT is a valuable tool for preparing a resume and can be shared with prospective employers and university admissions. Please visit the Center for Student Life and Involvement for more information.

Band

The Tyler Junior College Band program offers a wide variety of performing ensembles open to all students who qualify by audition. The marching band is made up of students from almost every major on campus and performs at a large number of campuses, athletic, and community events while offering scholarship opportunities to all of its participants who qualify. Other ensembles available to students include the Wind Ensemble, Symphonic Band, Jazz Band, Percussion Ensemble, Indoor Drumline, Steel Drum Band, Touch of Gold (color guard and twirlers) and many smaller chamber groups. Visit the Band program online at www.tjc.edu/band for more information.

Apache Belles

A select women's organization, the group presents performances in various venues both on and off the TJC campus. Each Fall the focus is on football halftime shows and outdoor performances. In the spring, the focus is on an original theatrical production, basketball season, and an annual performance tour. The Apache Belles also serve TJC and the community as "goodwill ambassadors." Website: https://www.tjc.edu/belles/.

Choral Activities

TJC boasts three high-quality choral ensembles: Concert Choir, Chamber Singers, and Harmony. Concert Choir is open to all students, while Chamber Singers and Harmony require an audition. The ensembles represent the College through concerts, community activities and campus events. Access choral web pages at www.tjc.edu/music.

Athletic Program

The College athletic program includes intercollegiate sports for men in football, basketball, baseball, soccer, tennis and golf, and for women in basketball, volleyball, soccer, golf, softball and tennis. For more information about each program, visit www.apacheathletics.com.

Tutoring Services

Tutoring Services provides free on-campus and online tutorial services to all currently-enrolled TJC students. The goal in Tutoring Services is to promote critical thinking through the use of study skills, content clarification, reading comprehension strategies, and techniques for better writing. Scheduled and limited walk-in appointments for tutoring services are available through the Apache Success Center. Scheduled appointments are available through the Navigate TJC app. Information regarding tutoring can be found at www.tjc.edu/tutoring.

Student Support Services

TJC provides a variety of support services for students with special needs and capabilities.

Student Support Services is comprised of three departments: Counseling Services, Disability Services, TRIO, and College Success Coaching.

Counseling Services

Counseling follows a brief, solution-focused format and is restricted to six or fewer visits per semester with the campus counselor during regular Fall and Spring semesters and two visits during all other abbreviated semesters. Students must be enrolled and attending the current semester during which they are seeking and receiving services. Community referral is made for individuals requiring more extensive counseling or needing resources that may be provided by state and local service agencies.

Location and Hours: Counseling Services is located on the third floor of the Rogers Student Center (RSC 302) on the TJC central campus and arrangements can be made for in-person or online services. Due to the busy nature of this office, walk-ins are not available. The hours of operation are Monday - Friday, 8 a.m. - 5 p.m. and appointments can be made utilizing the online appointment request form, which can be found along with more information at www.tjc.edu/counseling.

Disability Services

Disability Services offers accommodations for students with qualifying disabilities who complete the application process, submit documentation, and follow through the formal accommodations process. Accommodations are provided on a case-by-case basis, and are not retroactive. Services may include, but are not limited to, a quiet testing environment, ability to record, access to overheads and PowerPoints, note takers and interpreting services.

NOTE: Notification for services need must be made in advance, especially with regard to interpreting services, to ensure service availability. Information regarding disability services can be found at www.tjc.edu/ada.

College Success Coaching

College success coaches are available to help students overcome obstacles on the path to academic success. Coaches provide guidance and support with goal planning, academic success strategies, getting connected to the college, and TJC campus resources. College success coaches meet one-on-one with students to develop an action plan that helps students reach their full potential.

College success coaching is available Monday - Friday, 8 a.m. - 5 p.m. in the Apache Success Center on the first floor of Vaughn Library. Appointments are available; walk-ins are welcome.

For more information or to schedule an appointment, please visit www.tjc.edu/success

TRIO Programs - Student Support Services (SSS) and Educational Opportunity Center (EOC)

TJC Student Support Services Program and Educational Opportunity Center are federally funded by the U.S. Department of Education. The Student Support Services Program provides opportunities for academic development, assists students with basic college requirements, and motivates students toward the successful completion of their postsecondary education. SSS also provides academic tutoring, advice and assistance in postsecondary course selection, assistance in completing financial aid applications, education or counseling services designed to improve financial and economic literacy, and assists students enrolled in two-year institutions applying for admission to, and obtaining financial assistance for enrollment in four-year programs.

TJC - TRIO SSS annually serves 200 participants who are from low-income backgrounds, first-generation college students, and/or participants with disabling conditions, with an annual budget of $285,232.

The Educational Opportunity Center program provides counseling and information on college admissions to qualified adults who want to enter or continue a program of postsecondary education. EOC also provides services to improve the financial and economic literacy of participants through help in completing applications for college admission, testing, and financial aid.

TJC - TRIO EOC annually serves 1000 participants who are from Anderson, Cherokee, Henderson, Smith, Van Zandt and Wood Counties in Texas, who are non-traditional (19 years or older), low-income, first-generation college students, and/or participants with disabling conditions, with an annual budget of $283,920. For more information contact TRIO Programs in Rogers Student Center, 903-510-2532, or visit our web site at http://www.tjc.edu/Trio.

Vaughn Library/Learning Commons

Vaughn Library offers a wide range of information resources for its patrons that includes books, print journals, databases to access online journals, e-books, textbooks and other materials on reserve, and College archives. Patrons both in the library as well as those online can access the library's databases via the library's website at www.tjc.edu/library. Additional online resources include Subject Guides that are found at http://libguides.tjc.edu. and live reference chat available during library hours through chat boxes located on all library web pages. Patrons have in-person and online access to personal research assistance, Interlibrary Loan (ILL) for books and journal articles not owned by Vaughn Library, and workshops. Additional services offered in the library include wireless access, library tours, in-class instruction, and computers with print capability. TJC Archives and Special Collections, Tutoring Services, College Success Coaching, the Technical Assistance Center (TAC) Desk, Open Computer Lab, The Center for Academic Exams, and Starbucks are all located within the library on the central campus.

Library hours for Fall and Spring semesters are:

Mondays - Thursdays from 7:30 a.m. to 11:30 p.m.
Fridays from 7:30 a.m. to 5:00 p.m.
Saturdays from 10:00 a.m. to 2:00 p.m.
Sundays from 1:00 p.m. to 9:00 p.m.

Summer, holiday hours and hours before final exams will differ.

For more information on Vaughn Library, visit www.tjc.edu/library , call 903-510-2502, or email libraryservices@tjc.edu.

Accommodating Pregnant and Parenting Students

Under the Department of Education's (DOE) regulations implementing Title IX of the Education Amendments of 1972, and under Texas Education Code 51.982, a college or university "shall not discriminate against any student, or exclude any student from its education program or activity, including any class or extracurricular activity, on the basis of such student's pregnancy, childbirth, false pregnancy, and termination of pregnancy, lactation, as well as any medical conditions or recovery therefrom." "Parenting student" means a student who is the parent or legal guardian of a child under 18 years of age.

An institution of higher education shall, for reasons related to a student's pregnancy, childbirth, or any resulting medical status or condition:

• Excuse absences related to a student’s pregnancy or childbirth without a doctor’s certification that such absence is necessary for the greater of three school days in a term or semester or the maximum number of excused absences that the institution would grant to another student enrolled in the same course for any reason. The institution may require medical documentation of medically necessary absences when absences exceed the maximum allowed absences for a course. An institution may ensure that the total number of excused absences does not result in a fundamental alteration to an essential program requirement or conflict with federal law or accreditation standards.
• Allow a student a reasonable time to make up or complete any assignments or assessments missed due to such an excused absence consistent with the institution’s policy regarding excused absences and make up work.
• An institution shall provide a student with access to all course materials that are made available to a student with a temporary medical condition. This may include instructional materials, laboratory access, and recordings of class lectures, depending on the circumstances.
• An institution shall provide any other reasonable accommodations to a pregnant student, including accommodations that:
  • would be provided to a student with a temporary medical condition; or
  • are related to the health and safety of the student and the student’s unborn child.

Leave of Absence for Pregnant or Parenting Students

An institution shall permit but not require a parenting or pregnant student to take a leave of absence related to a student’s pregnancy or parenting status for a minimum of one semester without a showing of medical need.

An institution shall make every reasonable effort to facilitate leave for pregnant and parenting students within their degree program’s curriculum and accreditation requirements. A student taking a leave of absence under this section may be taken with the advanced approval of the student’s department or the designated office(s) by the institution.

An institution shall ensure that a student in good academic standing at the time a leave of absence commences may return to their degree or certificate program in good academic standing, not be required to reapply for admission so long as the program still exists at the institution and the program would still meet accreditation standards. The institution may require that the student fulfills revised requirements of the program if the program in effect when the student returns has changed.

In situations where the temporal particularities of the task do not allow for a “break,” such as clinical rotations, large performances, and some lab or group work, the institution should work with the student to devise an alternative path to completion. Faculty cannot have their own policies regarding attendance and makeup work as to pregnant and parenting students, as Title IX and Section 51.982 of the Texas Education Code requires compliance institution-wide. A student has the following options in completing their coursework after returning from leave.

1. Retake the class at the next available offering at the student’s expense. (Students should be aware that class offerings vary by program and may not be available at regular intervals.)
2. Take the course online.
3. Receive an incomplete and extend the course until 30 days into the next long semester. The 30-day timeframe may need to be shortened or lengthened depending on the length of time missed due to medical necessity, and what is reasonable under the circumstances. (Professors should work with students to establish timelines, be available to meet and answer questions, and make arrangements for any hands-on or face-to-face course requirements.)

A student taking a leave of absence due to pregnancy or parenting shall meet with the Office of Financial Aid and Scholarships prior to beginning leave of absence to receive information on financial impacts.

In accordance with these protections, the HR/Title IX office provides supportive measures/accommodations based on the student’s needs resulting from pregnancy and/or parenting when necessary to prevent discrimination and ensure equal access to education, programs and activities.

Students seeing information about pregnancy/parenting related resources, pregnancy/parenting related accommodations, or seeking a leave of absence due to pregnancy/parenting must self-identify and make the request to the Pregnancy/Parenting Liaisons, Brittany Tate at Brittany.Tate@tjc.edu, or Kaitlin McCoy at Kaitlin.McCoy@tjc.edu, or through titleix@tjc.edu. Students should also complete the Pregnancy/Parenting Supportive Measures Request found here: https://cm.maxient.com/reportingform.php?TylerJuniorCollege&layout_id=8

Perkins CTE Success Center

Students majoring in an Associate of Applied Science Career Technology degree, certificate or health science program as listed in the TJC course Catalog may be eligible for limited financial support for child care assistance, books, transportation reimbursement, tools, and/or uniforms for students enrolled in designated programs. Students must meet all guidelines and submit all necessary documentation with application by the appropriate deadline each semester.

To be considered, the student must also apply for Federal Student Aid (FAFSA) through the Financial Aid Office. Eligibility for financial support is based upon the student’s major, economic need, full-time status, associating as one of the Perkins Special Populations students, and is dependent on continued funding of Perkins V: Strengthening Career and Technical Education for the 21st Century Act. Please contact the Perkins CTE Success Center Office at (903) 510-2667 or visit https://www.tjc.edu/homepage/239/perkins_cte_success_center for more information regarding services and semesterly applications.

Application deadlines to be considered for financial assistance are:

Fall 2025 - available May 1, 2025; deadline is July 1, 2025
Spring 2026 - available October 1, 2025; deadline is October 31, 2025
Summer Session - announced if funds are available

CTE Success Services

CTE Success Services are available in the Perkins CTE Success Center and help promote a positive and successful learning experience for career and technical students in an effort to increase student retention, success, and completion. With collaboration among students and their families, advisors, faculty members, counselors, and administrators, effective and appropriate action plans in supporting students and their personal and academic challenges can be developed. This office can share relevant campus and community resources through direct referrals and personal communication. Students will be treated with respect, provided support and, most importantly, students will gain the tools necessary to meet their TJC goals.

Title III Strengthening Institutions Program

The Strengthening Institutions Program (SIP) under the Title III, Part A, of the Higher Education Act (HEA) of 1965, as amended provides grants to eligible institutions of higher education to help them become self-sufficient and expand their capacity to serve students, by providing funds to improve and strengthen the institution’s academic quality, institutional management, and fiscal stability.

In 2023, TJC was awarded a Title III SIP grant for $2,221,313 over a five-year period, to fund improvements to student success, especially in the area of career and transfer coaching. The goals of the awarded grant include the creation and development of the Apache Next Steps Center for career and transfer. The grant provides funding for four employee positions - a director, two success coaches, and a professional development trainer - in order to provide career and transfer coaching to students and training to faculty on student success measures which increase retention, persistence, graduation, job placement, and transfer to four-year colleges and universities.

Annually, the SIP grant serves students of Tyler Junior College, including students enrolled in INRW, DMTH, and HIST courses, as well as COVID stop-out students. The 2024-25 budget is $444,189. While a matching requirement is not entailed with the program, the TJC Foundation will raise $87,000 per year for the grant endowment.

Students served by the Title III SIP grant will be provided career and transfer coaching, interview and resume-writing skills, workshops, and digital and/or face-to-face services. Faculty and staff supported by the grant will be provided with student success training in order to improve student outcomes.

For more information on the Title III SIP grant, contact to the Title III SIP Grant office at (903) 510-3346.

Grievance Procedures

College Student Complaint Procedures

Student Complaints - FLD (Regulation)

This procedure is designed to provide a student with an opportunity to file a complaint or grievance regarding problems and conditions he or she believes to be unfair or inequitable and that are not addressed under another specific policy. All student complaints not addressed elsewhere in policy will be governed by this section. If addressed elsewhere, this policy does not apply.

Exceptions
This regulation does not apply to any complaint covered by another policy, including but not limited to, the following:

1. Complaints alleging discrimination, including harassment against students on the basis of race, color, national origin, religion, gender, gender identity, gender expression, sexual orientation, age, marital status, disability veteran status, or limited English proficiency. [See FFDA and FFDB]
2. Complaints regarding final course grades. [See FLDB (REGULATION)]
3. Complaints regarding disciplinary issues. [See FMA]
4. Complaints concerning the withdrawal of consent to remain on campus. [See GDA]
5. Complaints concerning denial of admission. [See Prospective Student Denied Admission, below]
6. Complaints concerning dismissal from an academic program. [See Dismissal from Academic Programs, below]

Informal Procedures
A grievant is required to attempt to resolve the issue by discussing it with the individual contributing or causing the issue and with his or her supervisor or the next level of authority. If the grievant is uncomfortable for any reason discussing the issue with the individual contributing to or causing the issue, he or she can go directly to the next level of authority. The student may check with the administration to determine the next level of authority. If this does not resolve the issue, the student may seek review under the formal procedures below.

Formal Procedure
Procedures for a formal grievance are as follows:

1. The grievant must file, no later than 10 business days after he or she knew or should have known of the alleged incident or event giving rise to the grievance, a written complaint with the office of the dean of students. The dean of students will meet with the student and consider the grievance within a reasonable time from the date of the complaint. The grievance must contain a statement of the actions being complained of, describe the remedy sought, and include any other relevant information and/or documentation. The grievance must also include the complainant’s name and contact information. Failure to file within the timeline or to show up to any meeting in this process will waive the student’s right to complain.
2. The dean of students will make a written decision within five business days of meeting with the student and/or completing any investigation, whichever is later. The student, if dissatisfied, may appeal in writing to the Associate Vice Provost for Student Affairs within three business days. If not timely filed, it is waived.
3. The Associate Vice Provost for Student Affairs will meet with the student, may request additional records or information, and will consider the record in making his or her determination, which will be communicated to the student in writing within a reasonable time frame. This decision is final.

Prospective Student Denied Admission
A prospective student denied general admission to the College District may appeal to the admissions appeal committee, whose decision is final.

Alternative Reporting Procedures
A complaint against the College President may be made directly to the Board. If a report is made directly to the Board, the Board will appoint an appropriate person to conduct an investigation.

Dismissal from Academic Programs
Procedures to appeal dismissal from an academic program are as follows:

1. The grievant must attempt to resolve the issue by discussing it with the program department chair within five business days of notification of dismissal from the program. The department chair will meet with the grievant and consider the grievance within a reasonable time from the date of the complaint.
2. If dissatisfied with the ruling from the department chair, the grievant may appeal the decision in writing to the instructional dean of the appropriate school. The instructional dean will meet with the student and/or complete any investigation. The instructional dean will render a decision in writing to the student within five business days.
3. If dissatisfied with the ruling from the instructional dean, the grievant may appeal the decision in writing to the Dean’s Council by contacting any instructional dean. The instructional dean identified in Step 2 will be recused and not present for the discussion and vote. The Dean’s Council will render a decision in writing to the student within 12 business days.
4. If dissatisfied with the ruling from the Dean’s Council, the grievant may appeal the decision in writing to the Associate Vice Provost for Student Affairs. The Associate Vice Provost for Student Affairs may request additional records or information and will consider the record in making a determination, which will be communicated to the student in writing within a reasonable time frame. This decision is final.

State and Federal Student Complaint Procedures

It is TJC’s goal to resolve student complaints and concerns in a friendly, fair, and efficient manner. The first step for students who desire to resolve a complaint is to follow the College’s internal student grievance procedures contained in the College’s Student Handbook.

If the grievance is not resolved satisfactorily internally, the student may file a complaint with the Texas Higher Education Coordinating Board. Student complaint forms are available on the Student Complaints - Texas Higher Education Coordinating Board

Send forms electronically to StudentComplaints@thecb.state.tx.us or by mail to the Texas Higher Education Coordinating Board, Office of General Counsel, P.O. Box 12788, Austin, Texas 78711-2788. All submitted complaints must include a student complaint form, a signed Family Educational Rights and Privacy Act (FERPA) Consent and Release form, and a THECB Consent and Agreement Form. Submitted complaints regarding students with disabilities should also include a signed Authorization to Disclose Medical Record Information form.

Tyler Junior College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate and baccalaureate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Tyler Junior College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org).

To file a grievance against the Commission or any of its accredited institutions follow the complaint procedures policy (https://sacscoc.org/app/uploads/2020/01/ComplaintPolicy-1.pdf).

TJC online students, residing outside of Texas, who desire to resolve a complaint should follow the College’s internal student grievance procedures as explained above. However, if an issue cannot be resolved internally, the student may file a complaint with his or her home state. The Student Grievance Contact Information for Individual States provides phone numbers, e-mails, and/or links to state education agencies.

Title IX

Title IX of the Educational Amendments of 1972 (Title IX), 20 U.S. C ∮∮ 1681 et seq., and its implementing regulations, 34 C.F.R. ∮ Part 106, prohibit discrimination on the basis of sex in educational programs or activities operated by recipients of Federal financial assistance. Sexual harassment of students [or employees], which includes acts of sexual violence, is a form of sex discrimination prohibited by Title IX. By an amendment to the Civil Rights Act of November 1980 and subsequent state legislation, sexual harassment is expressly outlawed and is considered a violation of college policy.

Conduct involving unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature shall be considered to constitute sexual harassment under Title IX when:

1. Submission to such conduct is made, either explicitly or implicitly, a term or condition of academic success (quid pro quo).
2. Any unwelcome conduct that a reasonable person would find so severe, pervasive, and objectively offensive that it denies a person equal educational access; and/or
3. Any instance of sexual assault (as defined in the Clery Act), dating violence, domestic violence, or stalking.

Prohibited is any behavior that represents repeated or unwanted sexual attention or sexual advances, when acceptance of such attention or advance is made a condition of reward or penalty.

Title IX Grievance Procedures

Freedom From Discrimination, Harassment, and Retaliation - Sex and Sexual Violence -FFDA (Local)

The College District prohibits discrimination, including harassment, against any student on the basis of sex, gender, gender identity, or gender expression. Retaliation against anyone involved in the complaint process is a violation of College District policy and is prohibited.

Discrimination against a student is defined as conduct directed at a student on the basis of sex/gender that adversely affects the student.

Any student who believes that he or she has experienced prohibited conduct or believes that another student has experienced prohibited conduct should immediately report the alleged acts to a responsible employee.

The College District designates the following persons as responsible employees: any instructor, any administrator, or any College District official defined below.

For the purposes of this policy, College District officials are the Title IX Coordinator and the College President.

Reports of discrimination based on sex, including sexual harassment or gender-based harassment, may be directed to the Title IX Coordinator or Title IX Deputy Coordinator. The College District designates the following person to coordinate its efforts to comply with Title IX of the Education Amendments of 1972, as amended:

Stephanie Cecil
Title IX Coordinator
Human Resources
1327 South Baxter Avenue, Tyler, TX 75701
(903) 510-2023

Or

Brittany Tate
Title IX Deputy Coordinator
Human Resources
1327 South Baxter Avenue, Tyler, TX 75701
(903) 510-3155

To view the most current policy in its entirety, please go to FFDA (Local).

Freedom From Discrimination, Harassment, and Retaliation - Other Protected Characteristics - FFDB (Local)

The College District prohibits discrimination, including harassment, against any student on the basis of race, color, religion, national origin, disability, age, marital status, veteran status, limited English proficiency, or any other basis prohibited by law. Retaliation against anyone involved in the complaint process is a violation of College District policy and is prohibited.

Discrimination against a student is defined as conduct directed at a student on the basis of race, color, religion, national origin, disability, age, marital status, veteran status, limited English proficiency, or on any other basis prohibited by law, that adversely affects the student.

Any student who believes that he or she has experienced prohibited conduct or believes that another student has experienced prohibited conduct should immediately report the alleged acts to a responsible employee.

The College District designates the following persons as responsible employees: any instructor, any administrator, or any College District official defined below.

For the purposes of this policy, College District officials are the ADA/Section 504 coordinator and the College President.

Reports of discrimination based on disability may be directed to the ADA/Section 504 coordinator:

Stephanie Cecil
Title IX Coordinator
Human Resources
1327 South Baxter Avenue, Tyler, TX 75701
(903) 510-2023

The College District designates the following person to coordinate its efforts to comply with Title II of the Americans with Disabilities Act of 1990, as amended, which incorporates and expands the requirements of Section 504 of the Rehabilitation Act of 1973, as amended:

Stephanie Cecil
Title IX Coordinator
Human Resources
1327 South Baxter Avenue, Tyler, TX 75701
(903) 510-2023

The College President or designee shall serve as coordinator for purposes of College District compliance with all other antidiscrimination laws.

To view the most current policy in its entirety, please go to FFDB (Local).